To act as a first
point of contact dealing with correspondence and phone calls.
To proactively
manage and coordinate the diary of the CEO by prioritising and arranging
internal and external meetings, ensuring appropriate briefing papers are
prepared and provided.
Plan and organise
travel and accommodation when required.
To provide full
executive assistant support by dealing with all correspondence and calls,
drafting routine letters to a high standard, minute meetings, taking
messages and other administrative tasks as required to support the CEO.
To provide support
for management meetings by ensuring meetings are properly arranged and
serviced. This will include drafting agendas, collating papers and
reports, taking minutes and following up action points.
To service meetings
of the Senior Management Team by drafting and collating papers and
reports, preparing manageable agendas, taking minutes and following up on
actions points.
Ensure that work is
carried out in accordance with values, equality aims, policies and
procedures of the Company.
Participate and
contribute to organisational/team meetings as required.
Provide reports for
senior management as required.
Undertake any other
appropriate duties as required to support the CEO to enable them to fulfil
their role.
Carry out all the
duties with complete discretion and a high regard for confidentiality.
Any other duties
relevant to the needs of the organisation and as directed.
University Degree
in Psychology, Business Administration, or Social Sciences
Experience of
providing high-level administrative support in a senior role
Experience of
providing support to a Board of Directors or similar high-level committee
Namizədə tələblər
Experience of
providing high-level administrative support in a senior role
Experience of
providing support to a Board of Directors or similar high-level committee
Ability to convey
information to people clearly and simply
Ability to forward
plan and manage a complex and busy diary
Excellent,
administrative skills including the ability to identify administrative
needs and develop and maintain appropriate systems to meet them
Experience of
managing and planning projects, conferences and events
Ability to take
accurate minutes, including being able to interpret and sum up complex
discussions concisely
Ability to draft
routine correspondence and reports
Ability to maintain
accuracy and attention to detail
Excellent
interpersonal and communication skills including diplomacy
Excellent knowledge
of Microsoft Office
Business fluency in
Azerbaijani and English is required, Russian will be considered an asset
Bizi izləməyi unutma
