Conduct research of industry events,
conference and exhibitions, in close collaboration with respective
departments/ groups put together yearly event plan of the company,
including exhibitions, conferences, educational projects and customer
events.
Provide support in producing detailed
proposals for events (including timelines, venues, suppliers, legal
obligations, staffing, budgets etc.)
Research construction vendors for the event
and make their evaluation
Provide support in managing and
coordinating suppliers for each event to ensure timely delivery of
services (collect the price offers from vendors, coordinate stand
production, catering, hostess service, equipment etc.)
Provide support in budget planning costs
for each event, including venue costs, catering, entertainment, and other
expenses
Develop introduction presentations on
exhibitions for event/ exhibition attendees
Meet with respective departments to discuss
event details and objectives to ensure that their needs are met
Review contracts and make sure that all
details are clearly outlined
Support in all aspects of event planning
from start to finish, including searching, assessing and purchasing
supplies
Make sure that events run smoothly by
monitoring attendees needs and responding accordingly
Prepare contracts and agreements for
vendors, collect visas/ signatures on documents
Prepare post event report with events key
performance indicator and solutions to improve for future events
Arrange the arrival of local and foreign
visitors to all offices of the company
Support in planning and organization CEOs
guests visit according to protocol rules
Organize info-tours to the offices of the
company
Organize cultural tours of guests
Prepare an agenda of the guests visit
Support with accommodation and restaurants
research, negotiations, contracts and payment
Closely cooperate with organizational
department for organizational work on the visits such as visa, flight,
transport, catering, security etc.
Namizədə tələblər
Minimum three years of work experience as
an Event Specialist, Event Manager or a similar role;
Knowledge on event marketing, exhibitions,
and conferences
Must speak and write fluent English and
Azerbaijani. Knowledge of Russian language is an advantage
Should be self-motivated and a
self-starter
Degree/certification in marketing,
hospitality management or related field is an advantage
Bizi izləməyi unutma
