To act as a first point of contact dealing with correspondence and phone calls.
To proactively manage and coordinate the diary of the CEO by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
Plan and organise travel and accommodation when required.
To provide full executive assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the CEO.
To provide support for management meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.
To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.
Ensure that work is carried out in accordance with values, equality aims, policies and procedures of the Company.
Participate and contribute to organisational/team meetings as required.
Provide reports for senior management as required.
Undertake any other appropriate duties as required to support the CEO to enable them to fulfil their role.
Carry out all the duties with complete discretion and a high regard for confidentiality.
Any other duties relevant to the needs of the organisation and as directed.
Namizədə tələblər
University Degree in Psychology, Business Administration, or Social Sciences
Experience of providing high-level administrative support in a senior role
Experience of providing support to a Board of Directors or similar high-level committee
Experience of providing high-level administrative support in a senior role
Experience of providing support to a Board of Directors or similar high-level committee
Ability to convey information to people clearly and simply
Ability to forward plan and manage a complex and busy diary
Excellent, administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them
Experience of managing and planning projects, conferences and events
Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely
Ability to draft routine correspondence and reports
Ability to maintain accuracy and attention to detail
Excellent interpersonal and communication skills including diplomacy
Excellent knowledge of Microsoft Office
Business fluency in Azerbaijani and English is required, Russian will be considered an asset
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