Stay
align with corporate policies and procedures;
Represent
BDO in a professional manner through punctuality & appearance;
Apply
honesty, integrity and objectiveness while on duty;
Meet
set deadlines.
Reception:
Greet
clients, visitors and guests as they enter into office;
Maintain
professional and welcoming environment in reception areas and meeting
room;
Answer
telephone calls, transfer calls to appropriate person and take notes when
needed;
Receive,
send and sort daily incoming and outgoing mails;
Send
e-mails and faxes when required;
Maintain
up-to-date contact database;
Supply
staff members and visitors with badges and ensure proper access rights are
assigned;
Maintain
appointment calendar;
Support
with the purchase of office supplies;
Schedule,
reschedule and cancel appointments as may be requested;
Coordinate
and administrate cleaning works and tea services delivered by third
parties to ensure that the services are delivered at a required level.
Administration:
Provide
general administrative assistance such as typing, copying, scanning,
information research, filing, formatting, printing and others;
Support
desk setup for existing and new employees as per agreed procedures;
Administration
and coordination of in-house logistics from an administrative standpoint;
Maintenance
of Excel sheets and their reconciliation, courier, transportation, office
equipment registers;
Maintenance
of meeting room area to ensure availability of all needed supplies to
ensure its utilisation as per needs of staff members;
Provide
a complete travel support to staff members including but not limited to
obtainment of visas, purchase of travel tickets, airport pick-up and
others;
Coordinate
IT-related requests received from employees;
Support
with external events such as conferences, training and others;
Support
to management with administrative tasks as may be required
Namizədə tələblər
Bachelor’s
degree (preferable);
Minimum
2 years of working experience in the relevant field;
Strong
knowledge of Microsoft Office products;
Intermediate
level of English and good knowledge of Russian;
Good
communication, writing and time management skills;